Employee Response Session

We are here today, ______________________, for the purpose of conducting an Employee Response Session in the matter of ______________________________________in accordance with the City of Atlanta Labor-Management Relations Ordinance. Before we begin, I will identify those persons present in the room. I am _______________________________________. Also present are:

(Address employee), you are charged with:

As a supervisor in your chain of command, (here indicate the appropriate Disciplinary Authority: "I", or “the Chief of Police”, “the Deputy Chief” , “the Director”, “the Major”, “the Captain” or equivalent civilian supervisor) am/is vested by the City of Atlanta Code of Ordinances and by the Atlanta Police Department Disciplinary Process (APD.SOP.2020) with the authority to administer the proposed disciplinary action of:

I would like to make it clear that this session today is NOT a judicial hearing nor an appeal nor a full evidentiary hearing. It IS an employee response procedure which gives you an opportunity to respond to the specific charge(s) and proposed disciplinary action pending against you before (here again indicate the appropriate Disciplinary Authority), and to provide (me, him or her) with information that you believe might assist (me, him or her) in making (my, her or his) decision on your case. (My, His or Her) decision in the matter will be based on the contents of the disciplinary folder, your response, any additional investigation, and (my, his or her) own knowledge of the facts.

If you disagree with (my, his or her) decision imposing a final adverse action, you have five (5) working days, after the day you receive formal notice of the decision or after the effective date of the decision or action, whichever date is the later, in which to appeal the matter to the City of Atlanta Civil Service Board, where an evidentiary hearing will be held, at which you will be afforded the opportunity to appeal the decision; to hear, cross-examine and present witnesses; to submit evidence and argument on your behalf; and to receive the decision of the Board on your appeal. If you wish to exercise this right of appeal, such an appeal must be initiated in writing on the form entitled Civil Service Appeal Form. Do you understand this process and the method and time limits for initiating any appeal?

(Employee and/or employee representative responds.)

If you have anything you wish to say or provide to (indicate Disciplinary Authority), please go ahead at this time.

(Employee and/or employee representative responds.)

At the conclusion of that response, then the "off the record" mediation effort occurs. Read aloud Section 4.7.4, paragraphs 4, 5, and 6 of the Atlanta Police Department Disciplinary Process (APD.SOP.2020), then ask:

"At this time do you have any offer of a disciplinary resolution to present to

("me" or indicate the appropriate Disciplinary Authority) to consider?”

(Employee and/or employee representative respond with any waiver offer or discussion, if any.)

After any "off the record" mediation response and discussion are over, then end the session by saying:

"The Notice of Final Adverse Action (or “Any Order of Extension of Time”) will be delivered

within (3) working days of today’s date. This Employee Response Session is now over.”

ATLANTA POLICE DEPARTMENT

Form APD 836 revised 4/18/06

EMPLOYEE RESPONSE SESSION

VLivsey

2006-04-18

APD