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Applicable To: All employees |
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Approval Authority: Major C. A. Banda |
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Signature: Signed by CAB |
Date Signed: 11/1/2004 |
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The intent of this directive is to establish procedures for the use, care and maintenance of the fleet of vehicles used by Zone Six.
It is the policy of the Atlanta Police Department, Zone Six Precinct, that the fleet vehicles will be maintained in good mechanical condition to provide for safe and efficient operation. The fleet vehicles will reflect the best image of the Department and Zone Six. All fleet vehicles will be clean and the installed equipment will be in good repair and operational.
3.1 It is the responsibility of the Day Watch Commander or his/her designee to ensure compliance with this zone command memorandum and to uniformity carry out this procedure and ensure that employees under their command comply with this directive.
3.2 Supervisors will ensure that patrol vehicles/wagons are clean and schedules maintenance is performed on time. Supervisors are responsible for inspecting patrol vehicles/wagons at the beginning of their watch and instruct employees assigned to each patrol vehicle/wagon to correct deficiencies prior to beginning of the next watch. At the end of each watch, officers will park their assigned patrol vehicles/wagon alongside the south curb of Hosea L. Williams Drive (facing eastbound) for inspection. If certain L.P. vehicles are to be utilized by the next watch, then those L.P. vehicles will also be parked in like manner adjacent to the aforementioned curb. Officers assigned to beat cars or L.P. vehicles that will not be utilized by the next watch will park those vehicles in the church parking lot. The Patrol Vehicle Accountability Log Sheet (PVAS) will be utilized to record the issuance and general inspection of each patrol vehicle/wagon on the watch. A vehicle inspection will be conducted at the beginning of the watch by the field supervisor, FIT. Unit supervisor, and Strike Team supervisor. Deficiencies found during vehicle inspection will be noted on the PVAS by the unit supervisor. In the event of limited supervisor staffing (only one field supervisor on duty), inclement weather, or emergency situations, supervisors will note the reason for not inspecting the vehicles on PVAS. If there is only one FIT Unit or Strike Team supervisor to report for duty between the two units, then that one supervisor will inspect both FIT and Strike Team vehicles. Once the unit supervisor has completed the PVAS, the supervisor will sign this form and forward it to the Assistant Zone Commander prior to the end of their watch.
3.2.1 FIT Unit, Strike Team and Street Heat Supervisors will inspect all patrol vehicles assigned to officers working their detail prior to the beginning of their assignments and complete the PVAS as previously mentioned. FIT Unit, Strike Team and Street Heat supervisors will only assign patrol vehicle (L.P.’s) after consulting with the on duty Watch Commander. Officers working FIT Unit, Strike Team and Street Heat details will turn in the vehicle keys to the Radio Room at the end of their assigned vehicles in the church parking lot.
3.3 Employees will inspect the vehicles assigned to them for cleanliness and mechanical reliability at the beginning of their tour of duty. The inspection will include checking all fluids (gas, oil and water). The inspection results will be recorded on a preventative maintenance checklist (located on the back of the daily activity sheet). The daily activity sheets will be reviewed and signed by the watch supervisors and kept on file for at least (60) days for inspection. Officers noticing any previously unreported damage to the vehicle, trash in the vehicle, any malfunctioning equipment, out of date preventative maintenance schedule, or missing inventory will report this to the attention of the appropriate supervisor for correction at the beginning of their tour of duty.
4.1 Marked patrol cars that are
designed as beat, sector or zone supervisor’s cars will be equipped with the
following inventory: 1. Trunk mounted shotgun (optional) 2. Fully charged fire extinguisher 3. O. Co. water container (filled with at least ONE GALLON of water)
4.2 Zone supervisor vehicles will be
equipped with a secure box stored in the trunk containing the inventory
outlined in APD.SOP.3150 “Vehicle Management”, section 4.2.5. 4.3 Prisoner transport wagons will carry flex cuffs, side cutters and protective disposable gloves, jumper Cables and (2) spare handi-talkie batteries.
NOTE: Vehicle inventories will be subject to availability of items by the Property Control Unit.
4.4 Zone Six patrol officers are required to have all equipment listed in APD.SOP.3150 “Vehicle Management”, section 4.2.7 and the following items while operating a marked patrol vehicle.
1. APD issued Policy Manual on compact disc 2. Resuscitation devise (optional)
4.5.1 Mini-motors will be parked in marked parking spaces only in the rear of the precinct, under cover.
4.5.2 All mini-motors keys will be started and allowed to run at least (5) minutes per week.
4.5.3 Evening Watch supervisors will complete inspections for mini-motors.
4.6.1 Day Watch supervisors, officers, administrative stall and Police Security Inspectors will clean their patrol vehicles at least once per week during on-duty hours and may utilize any of the designated car wash facilities. Day Watch officers will be responsible to wash the patrol vehicles in the following manner:
1. Regularly assigned beat officers will wash
their regularly assigned beat cars at least once per week. 2. Day Watch supervisors will designate officers in such a manner as to ensure that each L.P. vehicle and wagon is washed at least once per week. Officers will wash their patrol vehicles when instructed to do so by a supervisor before the end of their tour of duty. When a patrol vehicle needs to have the vehicle radio equipment serviced, FIT/Bike patrol officers will be responsible for the transportation of those vehicles to the Radio Shop on Washington Street for servicing.
4.6.2 Evening Watch officers will notify their supervisor when their patrol vehicles are within (500) miles of regularly scheduled preventive maintenance (P.M.) and their supervisor will advise them whether to shop the vehicle or reschedule for another day. Evening Watch officers will be responsible for shopping patrol vehicles and mini-motors for normal P.M. service and any other non-emergency related repair. Evening Watch officers will check P.M. stickers (located on the sun visor) to verify P.M. dates/mileage. If there is no sticker on the visor, then the vehicle will be considered to be overdue for service and shopped immediately. Any watch officer can shop any patrol vehicle for a safety related problem after receiving permission from their supervisor.
4.6.3 When shopping a vehicle for
service, the officer shopping the vehicle will complete that portion of the
Zone Six Vehicle Shop Form Detailing: 1. The
reason for shopping the vehicle 2. The
officers’ name and date shopped 3. The
officer will conduct an inventory of the vehicle; circling “yes” or “no” as
to whether the equipment is currently in the vehicle at the time the vehicle
is shopped. The Zone Six Vehicle Shop Form will then be placed on a
clipboard, maintained in the Radio Room, where it will remain until the
vehicle is picked-up at the shop. The officer who picks the vehicle up at
the shop will complete the remaining portion of the Zone Six Vehicle Shop
form detailing: 4. The
officers’ name and date the vehicle was picked up. 5. The officer will conduct an inventory of the vehicle; circling “Yes” or “no” as to whether the equipment is found in the vehicle at the time the vehicle is picked-up from the shop. This officer will then forward the Zone Six Vehicle Shop Form to their immediate watch supervisor, who will review the form, correcting any deficiencies in inventory between the time the vehicle was shopped to the time the vehicle was picked-up, and forward the form to the Assistant Zone Commander.
4.6.4 Anytime a regular beat car is shopped for service, the assigned beat officer will remove the vehicles’ Assigned equipment inventory (see 4.1), including the MDT computer (which will be placed in the newly assigned L.P. vehicle if a matching mount is available in the newly assigned L.P. vehicle, if not, the MDT is to be stored in the Radio Room, MDT cabinet) and place the inventory in the newly assigned L.P. vehicle. This newly assigned L.P. vehicle will serve as the regularly assigned vehicle (for all watch assignments) until the previously shopped vehicle is picked-up at the shop. The laminated beat card will be placed on the vehicle key cabinet hook marking the newly assigned L.P. vehicle in order to maintain continuity of beat assignments.
4.6.5 Morning Watch supervisor will be responsible to conduct a detailed monthly inspection of all patrol Vehicles and wagons. The completed Vehicle Inspection Form will be forwarded to the Assistant Zone Commander for final review.
4.6.6 The Zone Commander or designee will conduct random vehicle inspections once per month to ensure quality control of the maintenance and cleanliness of vehicles assigned to Zone Six. Any deficiency found during these random inspections could result in disciplinary action taken against the officer/supervisor/civilian assigned to that vehicle if significant deficiencies are discovered.
4.7.1 All patrol vehicles no in use will be parked in marked parking spaces in the Israel Baptist Church parking lot along the fence, at the end of the watch.
4.7.2 Officers will park their personally owned vehicles (P.O.V.) in the Israel Baptist Church parking lot in designated parking spaces only. The double row of spaces located just west of the parking lot entrance, proceeding southbound, is the designed area for personally owned vehicles parking. All FIT vehicles will park in the same double row of spaces, south side of the row. Any vehicle (patrol, wagon, FIT, U.C., P.O.V., or other) that is parked east of the entrance to the parking lot, proceeding southbound, will be subject to being towed from the church parking lot at the owner’s expense. The Zone Six Precinct only has (50) available parking spaces in the Israel Baptist Church lot. Zone Six personnel can utilize available on street parking in the front and rear of the precinct building. The fenced parking lot in the rear of the precinct is for designated vehicles only. Patrol cars, wagons, FIT Strike Team vehicles are not allowed to park in this fenced parking lot unless actively loading/unloading prisoners. Once completed, these vehicles are to relocate to the marked parking space on the curb in the rear of the precinct.
4.7.3 Only Morning Watch officers may park their P.O.V..s in the library parking lot across from the precinct while on duty.
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APD.SOP.3150 ”Vehicle Management”
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