|
1. PURPOSE
This directive establishes the policies and procedures
for the Planning and Research/ Accreditation Unit (CALEA 5th ed.
standard 15.1.1). It also summarizes the administrative reporting process,
which is designed to ensure the availability of management information to assist
in making informed decisions on the operation of the Department.
2. POLICY
The Department seeks to improve its effectiveness by
developing analytical information in support of decision-making, its efficiency
through the maintenance of up-to-date written directives and forms, and its
professionalism by attainment and maintenance of accreditation.
3.
RESPONSIBILITIES
3.1 Division, section, and unit commanders
are responsible for producing the administrative reports listed below in a
timely manner and for distributing analytical reports to the affected
organizational components. They will also provide the Planning and
Research/Accreditation Unit with access to all necessary information resources,
copies of all applicable written directives, action plans and after action
reports as necessary.
3.2 The Planning and Research/Accreditation
Unit is responsible for assisting the command staff in the planning, research,
analysis, and objective setting for the Atlanta Police Department; preparing the
Department for accreditation; and for maintaining the written directive system,
forms, library, and accreditation. The Accreditation Manager will receive
specialized accreditation manager training within one year of being appointed
(CALEA 5th ed. standard 33.5.4).
4. ACTION
4.1 Access to
Information and Resources
4.1.1 The Planning and Research/Accreditation
Unit will have ready access to the Chief of Police as it concerns the functions
and responsibilities of the unit and the planning and research efforts of the
Department (CALEA 5th ed. standard 15.1.2)
4.1.2 The Planning and Research/Accreditation
Unit will have direct access to all information resources necessary as it
concerns the functions and responsibilities of the unit and the planning and
research efforts of the Department
4.2 Written
Directive System and Department Forms
4.2.1 The Planning and Research/Accreditation
Unit will maintain the written directive system in accordance with APD.SOP.1030
“Written Directive System”.
4.2.2 The Planning and Research/Accreditation
Unit will maintain forms used by the Department in accordance with
APD.SOP.1031”Forms Management”.
4.3 Accreditation
4.3.1 The Planning and Research/Accreditation
Unit will be responsible for ensuring that the Department’s policies and
procedures are in compliance with standards set forth by the Commission on
Accreditation for Law Enforcement Agencies.
4.3.2 The Planning and Research/Accreditation
Unit will maintain all records, files, compliance proofs, and reports required
for accreditation.
4.4 Goals and
Objectives
4.4.1 The Planning and Research/Accreditation
Unit will assist the Chief of Police in the development of a multiyear plan,
which will include the following:
1. Long term goals and operational objectives;
2. Anticipated workload and population trends;
3. Anticipated personnel levels;
4. Anticipated equipment needs; and
5. Provisions for review and revision of the
multiyear plan as necessary.
(CALEA 5th ed. standard 15.1.3)
4.4.2 The Planning and Research/Accreditation
Unit will assist in the formulation, and annual updating, of Department goals
and objectives, for both the Department and for each division and section within
the Department, and for providing that information to all affected employees.
(CALEA 5th ed. standard15.2.1)
4.4.3 The Planning and Research/Accreditation
Unit will coordinate the evaluation of progress made toward attainment of
Department goals and objectives (CALEA 5th ed. standard 15.2.2).
4.5 Department
Library
4.5.1 The Planning and Research/Accreditation
Unit will serve as the repository for Department documents and for published
material.
4.5.2 The Library will be secured when not in
use, with access limited to the Planning and Research/Accreditation Unit staff
and their chain of command.
4.5.3 The Library will maintain the following
documents and materials:
1. Memoranda of Agreement and Memoranda of
Understanding affecting the Department
2. Legal opinions of the City Attorney
3. Administrative orders by the Mayor
4. City of Atlanta Code of Ordinances
5. APD operational plans
6. APD after-action reports
7. APD internal studies
8. Consultant reports
9. Budget reports affecting the Atlanta Police
Department
10. APD yearbooks
11. Annual Uniform Crime Reports
4.5.4 The Library will provide access to
information, primarily for the programmatic and analytical planning needs of the
Planning and Research/Accreditation Unit. Other APD employees may borrow
material on a need-to-know basis.
4.6 The
following tables summarize the time-sensitive reports (inspections, analyses,
audits, etc.) required by the Commission on Accreditation for Law Enforcement
Agencies (CALEA 5th ed standards 11.4.1 and 11.4.3). For each
administrative report see the associated directive for more information. (distribution
key)
4.6.1 Reports by
Incident:
|
Reports |
Directive |
Standard |
Responsibility |
Purpose |
Frequency |
Distribution |
|
Use of Force
|
APD.SOP.3010 |
1.3.6 |
Officer, Supervisor |
Document the use of
force |
By Incident |
CC, TA |
|
After Action Report:
Critical Incidents |
|
46.1.3h |
Incident
commander |
Document response to
critical incident |
By Incident |
SOS, FOD |
|
Special Event |
|
|
|
|
|
|
|
In – Service
Annual Training
|
APD.SOP.2080,
|
33.5.1 |
Training |
In-Service training: All
sworn personnel to complete an annual retraining program, including legal
updates. |
Annual |
SSD |
|
Refresher Training
for Mentally Ill and Disabled Persons
|
APD.SOP. 3084 |
41.2.7.e |
Training |
The Training Unit will
provide refresher training on mental illness to all sworn personnel at least
every three years. |
Every 3 yrs. |
SSD |
|
Critical Incident
Plan Annual Training |
APD.SOP.3181,
|
46.1.9 |
SOS |
|
Annual |
SOS |
|
Temporary Detention
Facility
Training |
APD.CM.04.14
|
71.2.1 |
Supervisors
|
|
Every 3 yrs. |
FOD, SSD,
SOS |
|
Escaped Prisoner |
APD.SOP.3030 |
70.1.7b |
Transporting Officer |
Document escape of
prisoner while being transported |
By Incident |
OPS, CC |
|
Crime Scene |
APD.SOP.3081 |
83.2.6 |
Investigating Officer
and Crime Scene Technician |
Document the processing
of a crime scene |
By Incident |
ID, CRU |
|
Property/ evidence
inventory |
APD.SOP.6030 |
84.1.1c |
Reporting Officer |
Document how property
came into agency possession |
By Incident |
PCU, CRU, owner of
property |
|
Pursuit Report |
APD.SOP.3050 |
41.2.2i |
Officer, Supervisor |
Document a pursuit |
By Incident |
CC, TA, OPS, PRAU |
| |
|
|
|
|
|
|
|
4.6.2 Analysis by
Incident:
|
Analysis |
Directive |
Standard |
Responsibility |
Purpose |
Frequency |
Distribution |
|
Use of Force Review |
APD.SOP.3010, |
1.3.7 |
Training |
Review of use of force reports |
By Incident |
TA |
4.6.3 Required
Reports
|
Reports |
Directive |
Standard |
Responsibility |
Purpose |
Frequency |
Distribution |
|
Use of Force Training: Lethal |
APD.SOP.3010, |
1.3.11 |
Training |
In-Service training: Use of force policies &
lethal weapons proficiency |
Annual |
TA |
|
Use of Force Training: Less than lethal |
APD.SOP.3010, |
1.3.11 |
Training |
Use of force policies & less than lethal
weapons proficiency |
Biennial |
TA |
|
Goals and Objectives |
APD.SOP.6100 |
15.2.1 |
Planning and Research/ Accreditation,
division and section commanders |
Develop goals and objectives for the
Department and its divisions and sections |
Annual |
Available to all employees |
|
Budget Recommend-
ations |
APD.SOP.6060 |
17.2.2 |
Fiscal Unit, bureau, division, and section
commanders |
Budget recommendation from the commander of
each cost center |
Annual |
FU, DC |
|
Accounting status reports |
APD.SOP.6060 |
17.4.1 |
Fiscal Unit |
Status reports |
Monthly |
SSD, CSS |
|
Accounting cash funds |
APD.SOP.6060 |
17.4.2f |
Financial Management |
Cash funds reports |
Quarterly |
FMU,SSD |
|
Performance Evaluation |
APD.SOP.2090 |
35.1.2 |
Supervisors |
Document performance of employees |
Annual |
CC,PSU |
|
Entry Level Performance Evaluation |
APD.SOP.2090 |
35.1.3 |
Supervisors |
Document performance of entry level
probationary employees |
Monthly |
CC, PSU |
|
Community Involvement |
APD.SOP.6140, |
45.2.2 |
Community Services Section |
Report on community involvement |
Quarterly |
CoP, AC, SSD, FOD, ZNC |
|
Statistical Summary of disciplinary action
and complaints |
|
52.1.5 |
OPS |
Statistical summary of internal
investigations |
Annual |
Available to all employees and public |
4.6.4 Required
Analyses:
|
Analysis |
Directive |
Standard |
Responsibility |
Purpose |
Frequency |
Distribution |
|
Use of Force |
APD.SOP.3010
|
1.3.13 |
Training |
Analysis of use of force reports |
Annual |
CoP, AC, OPS, PRAU, Law |
|
Crime Data |
APD.SOP.6120
|
15.3.1 |
Tactical Crime Analysis Unit |
Analyze crime patterns |
Per directive |
CoP, AC, DC, others |
|
Workload Assessments |
APD.SOP.2181
|
16.1.2 |
Division and section commanders |
Analyze workload in order to deploy personnel |
Per directive |
FOD, ZNC, PRAU |
|
Employee Grievances |
APD.SOP.2040
|
25.1.3 |
Personnel Services Unit |
Analyze employee grievances |
Annual |
CoP, AC, PSU, PRAU |
|
Early Warning |
APD.SOP.2022
|
35.1.9c |
OPS/Personnel Unit |
Annual evaluation of the system |
Annual |
|
|
Analysis of Pursuits |
APD.SOP.3050
|
41.2.2j |
Planning and Research/ Accreditation |
Annual analysis of pursuits |
Annual |
CoP, AC, DC |
|
Crime Prevention |
APD.SOP.6140 |
45.1.1c |
Community Services Section |
Analysis of effectiveness of crime prevention
programs |
Annual |
CoP, AC, DC, ZNC, PRAU |
|
Adult Crossing Guards |
APD.SOP.4060 |
61.3.4e |
School Crossing Guard supervisor |
Need for Location of adult crossing Guards |
Annual |
SOS, PRAU |
|
Victim/Witness |
APD.SOP.3100 |
55.1.2 |
Tactical Crime Analysis Unit |
Analyze the assistance needs and available
services for victims and witnesses |
Annual |
CoP, AC, PRAU |
|
Bias Based Profiling |
APD.SOP.3080 |
1.2.9d |
OPS |
Review practices regarding bias-based
profiling |
Annual |
CoP, AC, DC, PRAU, TA |
|
Specialized Assignments |
APD.SOP.2101 |
16.2.1 |
Division commanders |
Determine need to continue specialized
assignments |
Annual |
CSS, PRAU |
|
Enforcement and prevention programs for
juveniles |
APD.SOP.3190 |
44.1.3 |
SSD commander |
Analysis of juvenile enforcement and
prevention programs |
Annual |
CoP,
AC, DC, PRAU |
|
Analysis of Traffic Accidents and Selective
Enforcement Plan |
APD.SOP.4010, |
61.1.1 |
SOS |
Analysis of Accident data and selective
traffic enforcement |
Monthly |
CoP, SOS. PRAU. |
|
Traffic Report to Traffic Engineers |
APD.SOP.4010, |
61.3.1 b |
SOS |
Transmitting accident and enforcement data to
traffic engineers |
|
Local and Regional traffic
engineers |
4.6.5 Required
Surveys:
|
Survey |
Directive |
Standard |
Responsibility |
Purpose |
Frequency |
Distribution |
|
Citizen Attitudes and Opinions |
APD.SOP.6140 |
45.2.4 |
Community Services Section |
Survey community attitudes regarding safety
and security |
Annual |
SSD, FOD, ZNC, PRAU |
4.6.6 Required
Inspections:
|
Inspections |
Directive |
Standard |
Responsibility |
Purpose |
Frequency |
Distribution |
|
Inspection agency equipment for unusual
occurrence |
APD.SOP.3180 |
46.1.8 |
SOS, zones, Property Control Unit |
Check equipment for operation readiness |
Monthly |
Majors and up, SOS supervisors |
|
Staff Inspection |
APD.SOP.1090 |
53.2.1e |
Staff Inspection Section |
Inspect all organizational components |
Every 3 yrs. |
CoP,
commander of inspected component |
|
Temporary Detention Facility |
APD.SOP.1090
|
71.4.3 |
Staff Inspection Section |
Section commanders will formally inspect the
facilities |
Annual |
commander of inspected component, |
|
Communications Backup Power |
|
81.3.2 |
Communications commander |
Test alternate source of power
Full load test |
Monthly
Annual |
COM |
|
Property Control |
APD.SOP.6030
|
84.1.6a |
Property Control commander |
Property evidence custodian inspects
procedures |
Quarterly |
SSD, CSS |
|
Inventory Property Control on change of
custodian |
APD.SOP.6030 |
84.1.6 b |
Property Control commander, Staff Inspections |
Inventory all evidence/property when new
custodian takes over |
When commander changes |
SSD, CSS |
|
Inspection of Property Control |
APD.SOP.6030
|
84.1.6 d |
Staff Inspections |
Unannounced inspection for accountability and
security |
Annual |
SSD, CSS, PCU |
4.6.7 Required
Audits
|
Audits |
Directives |
Standard |
Responsibility |
Purpose |
Frequency |
Distribution |
|
Audit Computer System Security |
APD.SOP.6050
|
82.1.6 |
Department Employee’s Duties with Regard to
Information Technology |
Check passwords, access codes & other
security devices |
Annual |
DIT, PRAU |
|
Audit of Property Control |
APD.SOP.6030
|
84.1.6 c |
Staff Inspections |
All property & evidence |
Annual |
SSD, CSS, PCU |
4.6.8 Reports and Activities Required by
Accreditation
The Planning and Research/Accreditation Unit commander is
responsible for ensuring that all reports, reviews, and other activities
required by accreditation standards are accomplished and that appropriate
documentation is maintained in the accreditation files to demonstrate proof of
compliance. (CALEA 5th ed. standard11.4.3)
4.7 Additional Reports Not Required by
Accreditation
|
Report |
Directive |
Std |
Responsibility |
Purpose |
Frequency |
Distribution |
|
Directives in
Effect |
APD.SOP.1030, § 4.11.1 |
12.2.1e |
PRAU commander |
Document status of
directives |
Annual |
AC, DC’s, section
commanders |
|
Command Memoranda
in Effect |
APD.SOP.1030, § 4.11.2 |
|
AC, division, section
commanders |
Document status of
command memoranda |
Annual |
Subordinate
commanders, PRAU |
|
Overtime report |
APD.SOP.2050, §
4.17.10 |
NA |
Fiscal Unit commander |
Summary of overtime
hours paid |
Monthly |
CoP |
|
Overtime use plan |
APD.SOP.2050, §
4.17.11 |
NA |
Division commanders |
Plan for the use of
overtime |
Quarterly |
CoP |
|
Training annual
report |
APD.SOP.2080,
|
NA |
Training |
Analyze and document
training issues |
Annual |
Not stated |
|
Roll Call Training
Report |
APD.SOP.2080,
|
NA |
Watch commanders |
Document delivery of
roll call training |
Monthly |
DC, TA |
|
Atlanta Retired
Police Reserve annual report |
APD.SOP.2190,
|
NA |
ARPR coordinator |
Analyze and document
activity of Reserve |
Annual |
CoP |
|
Repeat offender
report |
APD.SOP.3031
|
NA |
FOD and CID section
commanders |
Report on repeat
offender activity |
Monthly |
FOD, CID |
|
Pursuit report
(Communications) |
APD.SOP.3050,
|
NA |
Communications
commander |
Document pursuits
handled by Communications |
Monthly |
CoP, AC, DC’s, OPS,
TS, PRAU |
|
Bias crime report |
APD.SOP.3066,
|
NA |
SES commander |
Statistical summary of
bias crimes |
Quarterly |
CoP, GLBT, PRAU, FBI,
Municipal Court, Public library |
|
Annual report on
gangs |
APD.SOP.3067
|
NA |
Intelligence commander |
Analyze gang activity
and enforcement efforts |
Annual |
CoP, CRU,
PRAU |
|
Audit Access to GBI
Crime Lab web site |
APD.SOP.3081,
|
NA |
DIT Universal Site
Manager |
Verify that only
authorized employees have access |
Quarterly |
Not stated |
|
Audit the GCIC
Criminal History Log |
APD.SOP.3110,
|
NA |
Terminal Agency
Coordinator |
Verify proper use of
GCIC criminal history information |
Periodically
|
Not stated |
|
Validation of
entries on GCIC |
APD.SOP.3110,
|
NA |
Section commanders |
Validate entries on
GCIC |
Monthly |
Communications
commander |
|
Take-Home Car
report |
APD.SOP.3151,
|
NA |
FOD section
commanders, FOD commander |
Document activity in
take-home car program |
Monthly |
FOD, AC |
|
Review of Plans for
Emergency Operations Plan |
APD.SOP.3181,
|
NA |
SOS commander |
Update the plans for
unusual occurrences |
Annual |
FOD, CoP |
|
Emergency
Operations Plan Intra-Departmental Table Top Exercise |
APD.SOP.3181,
|
NA |
Not stated |
Practice procedures
for emergency response |
Every one to three
years, depending on threat level |
Not stated |
|
Stolen vehicle
report of vehicle equipped with LoJack |
APD.SOP.4010,
|
NA |
Auto Theft Unit
commander |
Analyze efficacy of
LoJack |
Quarterly |
CID Commander |
|
DUI Countermeasures
Report |
APD.SOP.4040,
|
NA |
DUI supervisor |
Document activity of
DUI countermeasures program |
Weekly and monthly |
SOS |
|
Investigator’s
monthly report |
APD.SOP.5010,
|
NA |
Investigators |
Report on progress and
outcome of investigations |
Monthly |
Supervisor |
|
Investigative Unit
Monthly Report |
APD.SOP.5010, § 4.20 |
NA |
Investigative unit
commander |
Document the work of
the unit |
Monthly |
Section commander |
|
Intelligence report |
APD.SOP.5030,
|
|
SES commander |
Report on activity of
gangs, organized crime, etc. |
Quarterly |
CoP |
|
Audit Intelligence
Information |
APD.SOP.5030,
|
NA |
SES commander |
Review information for
declassification or purging |
Annual |
Not stated |
|
Inventory of
Technical and Surveillance Equipment |
APD.SOP.5030,
|
NA |
Intelligence Unit |
Maintain inventory of
specialized equipment |
Annual |
CC to CoP |
|
Accounting for
Confidential Funds |
APD.SOP.5150,
APD.SOP.6060, |
NA |
Fiscal Unit |
Audit the use of the
confidential funds |
Quarterly |
SSD, CSS, and SES
commanders |
|
Accounting for
Confidential Funds |
APD.SOP.5150,
|
NA |
Independent accounting
authority |
Audit the use of the
confidential funds |
Annual |
Not stated |
|
Investigator’s
Activity Log for Confidential Funds Form 346 and Form 347 |
APD.SOP.5150,
|
NA |
Investigators and
officers utilizing the confidential fund |
Document use of
confidential funds |
Monthly |
Confidential Fund
custodians |
|
Accounting for
Confidential Funds |
APD.SOP.5150,
|
NA |
Confidential Fund
custodians |
Document use of
confidential funds |
Monthly |
Not stated |
|
Audit of Southeast
Regional Fugitive Task Force (SERFTF) results |
APD.SOP.5191,
|
NA |
Major Crimes Section
(MCS) commander |
Annual audit of task
force results and continued necessity |
Annual |
CID COMMANDER
PRAU |
|
Community Policing
Report |
APD.SOP.6010,
|
NA |
Communications
commander |
Document community
policing events |
Weekly |
FOD, CoP |
|
Monthly Crime
Report |
APD.SOP.6020,
|
NA |
Central Records Unit
crime statistician |
Document the previous
month’s reported crime |
Monthly |
CoP, FBI, GCIC, others |
|
Alcoholic Beverage
Disposition Report |
APD.SOP.6030,
|
NA |
Supervisor assigned to
the Disposal component |
Report on alcoholic
beverages destroyed or transported to the Department of Revenue |
Monthly |
PCU |
|
Cash Audit Report |
APD.SOP.6060,
|
NA |
Fiscal Unit |
Document cash-handling
activity |
Monthly |
CoP, AC, DC’s,
revenue-receiving units |
|
Audit
Revenue-Receiving Units |
APD.SOP.6060,
|
NA |
Fiscal Unit |
Audit the handling of
money |
At least annually |
Not stated |
|
POST Quarterly
Expense Report |
APD.SOP.6060,
|
NA |
Fiscal Unit fiscal
officer |
Document training
expenses for reimbursement |
Quarterly |
TA, POST |
|
Fulton County and
School Detectives Reports |
APD.SOP.6060,
|
NA |
Fiscal Unit fiscal
officer |
Document personnel
expenses for reimbursement |
Monthly |
Finance Department,
Revenue Division |
|
Revenue Report |
APD.SOP.6061,
|
NA |
Supervisor of
revenue-receiving unit |
Summarize the month’s
revenue activity |
Monthly |
Not stated |
|
Daily revenue
report |
APD.SOP.6061,
|
NA |
Supervisor of
revenue-receiving unit |
Document the day’s
revenue |
Daily |
PCU |
|
Grant Project
Report |
APD.SOP.6070,
|
NA |
Grant project director |
Document activity in
the grant-funded program |
Monthly |
CoP, SSD |
|
Distribution of
Personnel |
APD.SOP.6080,
|
NA |
Personnel Services
commander |
Report the
distribution of personnel by rank, race, and gender |
Annual |
CoP |
|
Chaplaincy program
Report |
APD.SOP.6110,
|
NA |
Director of chaplaincy |
Operation of the
Chaplaincy program |
Monthly |
CoP |
|
Audit of Crime
Reports |
APD.SOP.6130,
|
NA |
Audit and Compliance
Unit |
Quality control audit
of crime reports |
Monthly |
Unit or section
commander that was audited, SSD, ISS, and PRAU |
5. DEFINITIONS
5.1 Organizational components: A
subdivision of the Department, such as a bureau, division, section, unit, squad
or a position that is established and staffed on a full-time basis to provide a
specific function.
5.2
Distribution Key:
|
Organizational Component |
Acronym |
|
Assistant Chief |
AC |
|
Central Records |
CRU |
|
Chain of command |
CC |
|
Chief of Police |
CoP |
|
Communications |
COM |
|
Department of Information
Technology |
DIT |
|
Corporate Services |
CSS |
|
Division commanders |
DC |
|
Field Operations Division |
FOD |
|
Fiscal Unit |
FU |
|
Identification Unit |
ID |
|
Law Department |
Law |
|
Office of Professional
Standards |
OPS |
|
Personnel Services Unit |
PSU |
|
Planning and
Research/Accreditation |
PRAU |
|
Property Control Unit |
PCU |
|
Special Operations Section |
SOS |
|
Support Services Division |
SSD |
|
Training Academy |
TA |
|
Zone Commanders |
ZNC |
6. CANCELLATION
APD.SOP.6100 “Planning and Research
Accreditation Unit”, December 1,2007
7. REFERENCES
The Commission on Accreditation for Law Enforcement
Agencies (CALEA) 5th ed. standards 11.4.1, 11.4.3, 15.1.1, 15.1.2, 15.1.3,
15.2.1, and 15.2.2
APD.SOP.1010 “Mission and Organization
of the Department” |
|
