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Atlanta Police Department

Airport

 

 

 

 

 

 

 

 

 

Section Command

Memorandum

 

Effective Date

August 10, 2008

 

APD.CM.08.26

Clayton County Citation Book Accountability

Applicable To: All sworn personnel

Approval Authority:  Major Shawn L. Jones

Signature:  Signed by SLJ

Date Signed:  8/1/08

 

       

1.               PURPOSE

 

The purpose of this section command memorandum is to establish policy and procedure for issuing Clayton County citation books and accounting for all Clayton County citation books issued to employees

 

2.               POLICY

 

The Atlanta Police Department Airport Section will document the distribution of Clayton County citation books to employees and ensure that all citations are accounted for and properly maintained.

 

3.               RESPONSIBILITIES

 

3.1              The Airport Police Section Supply Officer is responsible for the inventory and distribution of all Citation books acquired from Clayton County.

 

3.2              Supervisors are responsible for accounting for all citation books distributed to their command, distributing citation books to employees within their command, and forwarding appropriate records to the Airport Police Section Supply Officer.

 

3.3              Employees are responsible for all citation books distributed to them and completing and maintaining records for all citations issued.

 

3.4              The Airport Police Section Supply Officer is responsible for ensuring that all citations are accounted for and maintaining Department copies of all citations issued or voided, including corresponding documentation.

 

4.               ACTION

 

4.1              The Airport Police Section Supply Officer will inventory, distribute, and document all Clayton County citation books acquired by the Airport Police Section.  Airport Police Section Supply Officer will distribute citation books to each unit as necessary. The Airport Police Section Supply Officer will document the distribution of all citation books on Form APD 703: “Supply Requisition” and will maintain Form APD 703 for inspection purposes.  CALEA 82.3.4 (b)

 

4.2              Unit supervisors will issue each sworn employee in their command a Clayton County Citation Book as appropriate. Before a citation book is issued to the employee, the supervisors will log the first and last citation number on Form APD-022 (Supervisor Citation Log).  Moreover, the supervisor will give the employee a copy of Form APD-021 (Citation Log) for the purpose of logging all citations issued. Supervisors will only issue one citation book to employees.  CALEA 82.3.4 (b)

 

4.3              Employees will issue individual citations from each citation book in numerical sequence. Officers will issue or void all citations in the citation book before being issued another citation book

 

4.4              Employees will keep the “Officer Copy” of all citations issued or voided.

 

4.5              The Clayton County Citation will be used for Traffic and Misdemeanor copy violations occurring at the Airport within Clayton County.

 

4.5.1           Employees will submit the “Department Copy” of all issued citations to Airport Police Section Supply Officer through the chain of command at the end of their tour of duty.

 

4.5.2           Citations can be voided by writing VOID in large block letters across the citation. Voided citations cannot be torn, ripped, or destroyed. Employees must submit all parts of voided citations, except the “Officer Copy”, to Airport Police Section Supply Officer through the chain of command at the end of their tour of duty. Employees will retain the “Officer Copy” of the citation.  Form APD-023 “Voided Citation Memorandum” must be completed and accompany each voided citation.

 

4.5.3           All citations must be accounted for on Form APD-021 “Citation Log”. This form must be completed legibly and in its entirety and submitted to a supervisor after all citations in the citation book have been issued or voided. A voided citation will be entered by writing “VOID” in the Defendant column. Form APD-021 “Citation Log” must be submitted to the Airport Police Section Supply Officer through the chain of command. CALEA 82.3.4 (b)

 

4.5.4           Supervisors will forward the original copies of Form APD-022 “Supervisor Citation Log”, Form APD-021 “Citation Log”, and Form APD-023 “Voided Citation Memorandum” to the Airport Police Section Supply Officer after all citations in the book have been issued or voided.  A copy of these forms will be maintained at the unit level.  CALEA 82.3.4 (b)

 

4.5.5           The Airport Police Section Supply Officer will maintain records on all citations issued and/or voided by the Department. CALEA  82.3.4 (c)

 

5.               DEFINITIONS

 

5.1              Airport Police Section Supply Officer: An officer designated by the section commander to manage supplies acquired by the Airport Police Section.

 

6.               CANCELLATIONS

 

                  APD.CM.05.23, "Clayton County Citation Book Accountability"

 

7.               REFERENCES

 

                  Form APD 021 “Citation Log”

                  Form APD 022 “Supervisors Citation Log”

                  Form APD 023 “Voided Citation Memorandum”

                  Commission on Accreditation for Law Enforcement Agencies, Standards 82.3.4 (b, c)