Applicable To: Property Control Unit Personnel

Approval Authority:  Deputy Chief S. L. Jones

Signature:  Signed by SLJ

Date Signed:  3/11/11

1.               PURPOSE

To establish guidelines for delivering money to City Hall that is received through the Central Cashier from revenue receiving units.

2.               POLICY

The Property Control Unit will receive, count, balance and securely store all monies received from revenue receiving units.

3.               RESPONSIBILITIES

3.1              The Property Control Unit Central Cashier is responsible for counting and verifying all monies received from revenue receiving units within the City of Atlanta Police Department.  The Central Cashier will count and verify all monies and then place the deposit in the Money Locker.

3.2              The Accounting Technician will, on a daily basis, remove each deposit from the Money Locker verify the amount and place the deposit in the Money Vault until ready for transport to City Hall.

3.3              The Accounting Technician, or a designee appointed by the unit commander, along with a sworn officer, will deliver the money to the Finance Department at City Hall

4.               ACTION

4.1              The Property Control Unit commander will monitor all persons with access to the deposits, the Money Locker, the Money Vault and transporting deposits for compliance to this Command Memorandum.

4.1.1           Deposit Delivery

1.    All checks and cash will be forwarded to the Office of Revenue within 48 hours of receipt.

2.    The deposit delivery will be done in a discreet manner, so as not to call attention to the package being delivered. 

3.    The Accounting Technician or other designee will notify the Office of Revenue at City Hall prior to leaving the Property Control Unit.  The Accounting Technician or other designee will notify the Property Control Unit supervisor on duty of their impending deposit delivery.

4.    Upon returning to the Property Control Unit the Accounting Technician, or other designee, will notify the supervisor on duty of their return and forward a receipt for the monies received by the Office of Revenue at City Hall, to their immediate supervisor.

5.               DEFINITIONS

5.1              Revenue Receiving Unit: Organizational components that receive revenue for the Department, including the Central Records, Fiscal, Identification, Permits and the Division of Taxicabs and Vehicles for Hire.

6.               CANCELLATIONS

                  N/A

7.               REFERENCES

                  APD.SOP.6030 Property and Evidence Control

                  APD.SOP.6061 Reporting Revenue