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Atlanta Police Department

Policy Manual










Special Order



Effective Date

March 30, 2009



Written Directive Update

March 2009

Applicable To: All employees

Approval Authority:  Chief Richard J. Pennington

Signature:  Signed by RJP

Date Signed:  4/7/09


  Table of Contents    

1.          PURPOSE  PAGEREF _Toc225328961 \h 1

2.          POLICY   PAGEREF _Toc225328962 \h 1

3.          RESPONSIBILITIES  PAGEREF _Toc225328963 \h 1

4.          ACTION  PAGEREF _Toc225328964 \h 1

4.1           New Directive  PAGEREF _Toc225328965 \h 1

4.1.1        APD.SO.09.02 Responding to False Alarms  PAGEREF _Toc225328966 \h 1

4.1.2        APD.SOP.2083 Citizens . . . . Alumni Association  PAGEREF _Toc225328967 \h 2

4.2           Updated Directives  PAGEREF _Toc225328968 \h 2

4.2.1        APD.SOP.1030 Written Directive System   PAGEREF _Toc225328969 \h 2


.2.2        APD.SOP.1050 Records Mgt. and Retention  PAGEREF _Toc225328970 \h 2

4.2.3        APD.SOP.1080 Internal Communication  PAGEREF _Toc225328971 \h 2

4.2.4        APD.SOP.2060 Extra Jobs  PAGEREF _Toc225328972 \h 2

4.2.5        APD.SOP.3041 Discharges Toward Animals  PAGEREF _Toc225328973 \h 2

4.2.6        APD.SOP.3110 GCIC and NCIC Information  PAGEREF _Toc225328974 \h 3

4.2.7        APD.SOP.6030 Property and Evidence Control PAGEREF _Toc225328975 \h 3

5.          DEFINITIONS  PAGEREF _Toc225328976 \h 3

6.          CANCELLATIONS  PAGEREF _Toc225328977 \h 3

7.          REFERENCES  PAGEREF _Toc225328978 \h 3



1.               PURPOSE


This order summarizes revisions to existing directives. The full text to all current directives can be found on the Horizon intranet site at “http://horizon”. 


2.               POLICY


The Atlanta Police Department will keep its written directives up to date and promptly notify affected employees.


3.               RESPONSIBILITIES


3.1              Bureau, division, and section commanders will implement these changes in their commands, making sure that affected employees are notified.


4.               ACTION


4.1              New Directive


4.1.1           APD.SO.09.02 Responding to False Alarms


This directive establishes uniform procedure for the utilization and delivery of Form APD 765 (False Alarm Response Certification) to the City Solicitor.


1.    This directive requires officers to provide complete and accurate documentation about their response to an investigation of false alarm calls, complete Form APD 765 and submit it to their respective supervisor(s) before the end of their watch.


2.    Also, officers are to advise the Communications dispatcher that it was a false alarm and obtain the CADS number for the call; then place it on Form APD 765, when officer(s) investigation reveals no forced entry was made or attempted and/ or damage was discovered.


4.1.2           APD.SOP.2083 Citizens Police Academy Alumni Association


1.    This new directive contains the Training Academy Director and the Agency Liaison responsibilities, as it relates to the utilization of volunteers from the Citizens Police Academy Alumni Association (CPA).


2.    This directive includes the “Qualifications”, “Training”, “Management”, “Equipment”, and “Liability” Sections.


4.2              Updated Directives


4.2.1           APD.SOP.1030 Written Directive System


1.    This directive was amended by incorporating sections of APD. SO.04.05 “Transition to New Written Directive System”, issued July 1, 2004, which has since been cancelled. 


4.2.2           APD.SOP.1050 Records Management and Retention


1.    This directive required minor updates.


2.    The principal change in this directive was placing the Records Management and Retention function back under the Property Control Unit commander.


4.2.3           APD.SOP.1080 Internal Communication


1.    This directive triennial review required minor updates.


4.2.4           APD.SOP.2060 Extra Jobs


1.    Section 4.1.9 has been changed to departmental employees on initial probation may not work extra jobs, with the following exceptions: Type I extra jobs; Type IV extra jobs; and Type II, III, or V extra jobs after the successful completion of field training and when an active duty APD supervisor is immediately available, working at the same extra job at the same time as the probationary employee, and explicitly accepts responsibility for supervision.  It is the responsibility of both the supervisor and the probationary employee to insure that these conditions are met.


4.2.5           APD.SOP.3041 Investigating Police Discharges Toward Animals


1.    This written directive was amended to update the reporting process and reference Form APD 809 “Use of Force Report” to avoid conflict with APD.SOP.3010 “Use of Force” which was recently revised and modified the Use of Force Report to now incorporate the information previously found on the Firearm Discharge Report (now cancelled).


4.2.6           APD.SOP.3110 GCIC and NCIC Information


1.    This directive was revised to acknowledge the department’s new GCIC Unit.  This new unit is combining functions previously performed by the Identification and Central Records Units. 


4.2.7           APD.SOP.6030 Property and Evidence Control


1.    Throughout the directive Form APD 006 (The Property and Evidence Inventory) was changed to Form APD 006 (The Property and Evidence Receipt).


2.    Section 3.3 was revised to include that APD employees are responsible for the safekeeping of evidence, property, and contraband until it is entered on the File on Q software, bar-coded, and turned in to the Property Control Unit. 


3.    Section 3.5.2 was revised to include that the Property Control Unit (PCU) employees are responsible for keeping the property in the same or similar condition in which it was received and for maintaining the chain of evidence. 


4.    Section 4.2.1 paragraph 1was revised to include that all property and evidence that is taken into custody must be entered on the File on Q software system as soon as possible. 


5.    Section 4.2.1 paragraph 10 was revised to include the procedures for turning in U.S. currency under $10,000.00.


6.    Section 4.2.1 paragraph 11 was revised to include the procedures for turning in U. S. currency over $10,000.00.


7.    Section 4.2.3 paragraph 5, (a) was revised to include the procedures for the release of items held as property.


8.    Section 4.2.3 paragraph 8 was revised to include the procedure for purging evidence with court dispositions.


9.    Section 4.3.6 paragraph 2 was revised to include that if any firearms are loaded, the PCU Armorer will contact SWAT or the APD Crime Lab Firearms Examiner for assistance.


10.  Section 4.3.6 paragraph 5 was revised to include that before the PCU releases a firearm to an owner, the Property Armorer or responsible supervisor will perform a criminal history check of the owner, through the Atlanta Criminal Information Center (ACIC) to check for any felony convictions.


11.  Section 4.3.11 was revised to include the procedure for locating missing property and/or evidence.


12.  Section 4.5.1was revised to include the new procedure for turning in drug evidence and contraband.


13. Section 4.6.4 was revised to include the new police auction procedure, which is facilitated through the PropertyRoom.com™ website.


14.  Section 4.13 was revised to add the responsibilities for the Uniform Depot.


15.  Section 5.1 was revised to include the definition for the Q Software System, which is the new electronic software system that manages property and evidence for the Department.


16.  Section 6 was revised to include the cancellation of APD.SOP.3090 “Property and Evidence Form Procedures”, issued July 1, 2004.


5.               DEFINITIONS




6.               CANCELLATIONS




7.               REFERENCES