Applicable To: All employees
Approval Authority: Chief George N. Turner
Signature: Signed by GNT
Date Signed: 6/6/11
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This order summarizes revisions to existing directives and new directives. The full text to all current directives can be found on the Horizon intranet site at “http://horizon”.
The Atlanta Police Department will keep its written directives up to date and promptly notify affected employees.
3.1 Bureau, division, and section commanders will implement these changes in their commands, making sure that affected employees are notified.
1. This directive establishes a policy for excused and unexcused absences from in-service and mass training and provides corrective action for unexcused absences.
2. This directive reference pistol range in-service training, mandatory in-service training, elective in-service training, and all mass training.
3. This directive does not affect voluntary or specialized training.
1. This directive was written to provide an effective tracking system for OPS disciplinary files and establish employee accountability.
2. Form APD 855 “OPS File Tracking Log Sheet” was created to track and document all OPS Files with a control number assigned to each case file. The Office of Professional Standards is responsible for issuing the control number upon request by designated employee.
1. This directive was revised throughout to include the CALEA 5th Edition Standards.
2. Section 4.4 “Audio, Video or Photographic Recording Devices” was added as a new section to the directive.
3. Section 4.4.1 was added as a new section and states, “All employees shall be prohibited from interfering with a citizen’s right to record police activity by photographic, video, or audio means. This prohibition is in effect only as long as the recording by the citizen does not physically interfere with the performance of an officer’s duties.”
1. This directive was revised throughout to include the CALEA 5th Edition Standards.
2. Section 3.2 was revised and now reads “The SSD Commander manages the selection process and appoints the members of the oral interview boards. With the other deputy chiefs, he or she determines the questions for the oral interview, sets the weighting of the selection criteria, and advises the Chief of Police on selections from the final list of applicants.”
3. Section 3.4 was revised and now reads “The Training Unit commander manages and coordinates the application, written assessment and oral interview process. Moreover, he or she shall administer the required training for each rank specification.”
4. Section 3.6 was revised and now reads “An officer may apply for an appointment to either the position of investigator or senior police officer.”
5. Section 4.1 was revised and now reads “The Training Unit commander shall announce the assessment/testing process in the daily bulletin. The announcement shall include eligibility criteria, application procedures, and deadlines. CALEA 5th Edition standard 16.2.2
6. Section 4.2, 4.2.1, 4.2.2, 4.2.3 were compressed into section 4.2 and revised and now reads “The minimum qualifications for an employee to apply for an appointment to investigator or senior police officer are:
(a) An applicant must have at least three years continuous service as a sworn member of the police department immediately prior to the last date for filing an application;
(b) An applicant must not have a record of discipline with an active reckoning period with adverse action equal to or greater than a five day suspension on the last date for filing an application.
(c) An applicant must achieve a minimum rating of “effective” on each
of their past three performance evaluations.”
7. Section 4.3.2 was revised and now reads “A police officer who meets the minimum qualifications described in section 4.2 may apply for appointment to the discretionary rank of investigator or senior police officer. “
8. Section 4.4.1 was revised now reads “The first criterion for all applicants shall be a written assessment; the result of this exercise shall be categorized pass and fail. General information regarding the written assessment shall be described in the bulletin announcement.”
9. Section 4.4.2 was revised and now reads “The second criterion for all applicants shall be an oral interview conducted by a panel comprised of a lieutenant, a sergeant, an investigator, and a senior police officer; the result of this exercise shall be categorized pass and fail.”
10. Section 4.4.3 was revised and now reads “The third criterion is the police officer’s OPS complaint history; the criteria shall be predetermined and approved by the chief. The results of this review shall be categorized as “eligible or not eligible.”
11. Section 4.4.4 was revised and now reads “The Training unit commander shall compile a list of applicants who pass the assessment process.”
12. Section 4.5.1 was revised and now reads “The Chief of Police shall review the eligibility list of candidates who successfully pass the assessment process. The Chief of Police shall consult with the deputy chiefs to prepare the final eligibility lists of applicants for both discretionary appointments.”
13. Section 4.5.2 was revised and now reads “The Chief of Police shall make appointments to the discretionary ranks of investigator and senior police officer at his or her discretion. Any eligible officer with an open internal affairs complaint shall not be considered for appointment until after the investigation is closed.”
14. Section 4.7.1 was revised and now reads “The Training Unit commander shall conduct relevant training for newly appointed investigators and senior police officers. The investigator’s training curriculum shall prepare those students for conducting follow-up investigations and working in plainclothes. The senior police officer’s training curriculum shall prepare those students to serve as field training officers.”
15. Section 6 was revised to include the cancellation of APD.SOP.2100, “Appointment to Investigator or Senior Police Officer,” issued October 1, 2006.
16. Section 7 was revised to add APD.SOP.1010 “Mission and Organization of the Department” as a reference.
17. Form APD 226 “Discretionary Appointment Application” was revised and now has two sections expanded to full page:
1. Section Commander’s Review - The last three annual performance evaluation revised to accommodate multiple years.
2. OPS Complaint History
Also omitted were the:
1. Education section
2. Specialized/Outside Training section and the term “Score” was replaced with “Eligible.”
1. This directive was revised throughout in compliance with Standards of the Commission on Accreditation for Law Enforcement Agencies (CALEA) 5th Edition.
2. Section 2.4 was revised to include, “All members of the Atlanta Retired Police Reserve (ARPR) shall serve at the discretion of the Chief of Police.”
3. Section 4.1.1 was revised to include, “Any active Atlanta police officer applying for retirement on a police service pension with 15 or more years of sworn service may apply for membership 14 days prior to their retirement date or anytime within 1 year of retirement. For periods in excess of 1 year, applicants shall adhere to section 4.1.4 of this directive for program requirements. Retired police officers shall submit their application (Form APD 216) for membership in the ARPR to the ARPR coordinator. “
4. Section 4.1.3, paragraph1 was revised to include, “there are no more than 15 days suspended on a continuous or accumulative basis during the last five years of police service prior to retirement (based on a review of the police officer’s OPS complaint history).”
6. Section 4.1.3, paragraph 3 was revised to include, “The applicant is certified as a “peace officer” in the state of Georgia and has met all P.O.S.T. requirements for certification at the time of application. The applicant must not have been placed on probation, restriction, or a mandate by P.O.S.T., (e.g.) requiring completion of a specified training course at the officers’ expense within a specified period.
7. Section 4.1.11 was revised to include, “Upon acceptance in the ARPR, the applicant shall contact the ARPR coordinator and schedule an appointment to have an equipment check (APD Form 217) prior to assuming any duties in the ARPR as directed in APD.SOP.2131, Section 4.4.”
8. Section 4.2 “Returning from Inactive Status was revised to include:
Section 4.2.1 “All officers returning from inactive status that does not exceed a period of six months shall conform to directives in sections 4.1 – 4.1.11 of this SOP for admission into the Atlanta Retired Police Reserve.”
Section 4.2.2 was revised to include, “All officers returning from inactive status exceeding a period of six months shall be required to complete 16 hours of in-service training and 8 hours of Firearms Qualification as well as conforming to directives in sections 4.1 – 4.1.11 of this SOP for admission into the Atlanta Retired Police Reserve.”
9. Section 4.3.3, paragraph 4 was revised to include, “All volunteer service hours shall be earned at a rate of one hour (1) for every hour (1) worked, with the exception of volunteer service hours performed on city holidays or special events (Section 4.3.10), which shall be earned at a rate of one and one half hours (1 ½) for each hour (1) worked.”
10. Section 4.6.6 was revised to include, “A retired police reserve officer is prohibited from assuming a roll as coordinator of any approved extra job, but is permitted to be a ‘point of contact.’.”
11. Section 4.6.7 was revised to include, “any retired reserve police officer acting in the roll of ‘point of contact’, shall have their name and rank written with ‘retired’ in parenthesis to the right of their name in the ‘point of contact’ space, located in the third section of APD Form 761, on every officer’s extra job permit that are employed at the approved worksite where they are acting in that capacity.”
12. Section 4.7.1 was revised to include, “retired police reserve officers shall use the word ‘unit’ before their assigned 4 digit ID number followed by ‘X’ (Example: Unit 0234X) when transmitting over the radio in the performance of their duties on extra jobs or volunteer service hours.”
13. Section 5.4 was revised to include, “Point of Contact: an employee who assists an extra job employer in scheduling of employees but is not responsible for their employment or their supervision with the extra job employer.”
1. Throughout this directive the term “will” was changed to “shall” per the city attorney’s recommendation.
2. All sections were revised to include the CALEA 5th Edition Standards.
3. Section 2 was revised to read, “The Department shall maintain the chain of custody on vehicles seized for investigative purposes and will establish procedures for the temporary and final release of property items from the control of property and evidence functions and will promptly release those vehicles from evidence when appropriate and will properly account for them.”
4. Section 4.2.2 was revised to include more sections of the Form APD 500 “Impound Report” that must be completed when impounding a vehicle.
5. Section 188.8.131.52 was revised to read, “The officer shall remain with the vehicle until it is properly secured in the appropriate vehicle storage cage or relieved by another officer as may be authorized by the officer’s supervisor.”
6. Section 6 cancelled APD.SOP.3068 “Vehicle Storage for Investigative Purposes” effective February 2, 2007.
1. Throughout the directive was revised to include the Commission on Accreditation for Law Enforcement Agencies (CALEA) 5th Edition Standards.
2. Section 2 was revised to read, “The Atlanta Police Department requires that uniformed officers’ report for duty in compliance with the uniform dress code and that officer be briefed on incidents of importance, safety issues, training issues, and matters that demand special attention before the beginning of their tour of duty. Roll call procedure will ensure the Department provides emergency police response at all times.”
3. Section 4.1 was revised to read, “The zones will conduct roll call twice per watch which can be modified to meet the needs of the department when extenuating circumstances exist to maintain continuous patrol coverage 24 hours a day (CALEA 5th ed. standard 41.1.1a).”
4. Section 184.108.40.206 was revised to read, “Review the major incident log or reports from the previous watch”
5. Section 4.1.9 was revised to read, “The watch commander, or designated supervisor, will inspect the officers’ firearms, equipment, driver’s licenses, and other required credentials as prescribed in APD.SOP.1090 “Inspections”. The watch commander or sworn designee will inspect the command’s motor vehicles for damage and equipment using the vehicle inspection checklist form APD Form 732 at least once a week to ensure replenishment of supplies for operational readiness.”
7. Section 6 cancelled APD.SOP.3070 “Roll Call” effective November 1, 2007.
8. Section 7 was revised to add the following forms as references:
APD Form 732 “Vehicle Inspection Checklist”
APD Form 680 “Roll Call Assignment Sheet”
APD.CM.10.31 “Assigning Officers to Watches, Beats and Discretionary Units”
CALEA 5th Edition Standards 41.3.2 and 53.1.1a, 53.1.1b, 53.1.1c, 53.1.1d, 53.1.1e, 41.1.1a, 41.1.2
1. This directive was revised throughout to compliance with Standards of the Commission on Accreditation for Law Enforcement Agencies (CALEA) 5th Edition.
2. The term GLBT (Gay, Lesbian, Bisexual, and Transgender) was changed to LGBT (Lesbian, Gay, Bisexual, and Transgender).
3. Section 3.2 was revised and now read, “The Community Oriented Policing Section (COPS) Commander or their designee shall monitor the implementation of this written directive and review the monthly and annual reports on the LGBT Liaison Unit activities, and significant incidents and events pertaining to the LGBT community. The Community Oriented Policing Section (COPS) commander or their designee shall ensure the LGBT Liaison Unit is responsive to the LGBT community and keep departmental commanders informed of LGBT significant events and incidents occurring in the area of responsibility.”
4. Section 3.3 was revised and now reads, “the LGBT Liaison Unit shall request crime data from the Crime Analysis Unit regarding incidents identified as bias and hate crimes against any person in the LGBT community.”
5. Section 3.4 was revised and now reads, “The Central Records Unit shall be responsible for providing the LGBT Liaison Unit with copies of all bias and hate crime reports and incidents against any person of the LGBT community.”
6. Section 3.5 was revised and now reads, “all commanders shall actively ensure that all incidents of bias and hate crime against any person of the LGBT community are reported to the LGBT Liaison Unit within 24 hours of occurrence.”
7. Section 3.6 was revised and now reads, “The LGBT Liaison position(s) shall be fulfilled by APD sworn personnel appointed by the Chief of Police and assigned to the Community Oriented Policing Section (COPS) of the Community Services Division (CSD). The appointee(s) shall be responsible for adhering to this written directive and ensuring a productive working relationship between the Atlanta Police Department and the LGBT community within the scope of their law enforcement duties.”
8. Section 3.8 was revised and now reads, “Sworn personnel responding to a suspected bias or hate crime scene against any person of the LGBT community shall make contact with the LGBT Liaison Unit and inform them of their findings. In instances of suspected bias or hate crime, the LGBT Liaison shall follow-up with the responding officer and/or investigator, on the scene, via telephone or in person.”
9. Section 4.1.1 was revised and now reads, “The LGBT Liaison shall, at all times, represent the Atlanta Police Department at LGBT social and community advocacy functions in a professional and courteous manner.”
10. Section 4.1.2 was revised and now reads, “The LGBT Liaison shall identify, through crime data and patrol efforts, areas where bias and hate crimes against the LGBT community have occurred and inform the LGBT community through awareness seminars.
11. Section 4.2.1 was now reads, “the LGBT Liaison shall provide the Community Oriented Policing Section (COPS) commander, or their designee, the information for LGBT – related events. They shall make arrangements to attend these functions.
12. Section 4.2.2 was revised and now reads, “The LGBT Liaison shall monitor statistical and reporting data regarding bias and hate crimes against the LGBT community and relay significant changes to the Community Oriented Policing Section (COPS) commander and the LGBT community.”
13. Section 4.3.1 was revised and at the request of the Chief of Staff and states, “the LGBT Liaison Unit shall conduct crime prevention and business safety seminars in the City of Atlanta, particularly in neighborhoods where LGBT businesses and residents are concentrated. An agenda of these seminars shall be submitted to the Community Oriented Policing Section (COPS) Commander for approval prior to the event.
14. Section 4.3.2 was revised and now states, “Any seminar conducted outside of the City of Atlanta must receive prior approval from the Community Oriented Policing Section (COPS) Commander or their designee.”
15. Section 4.4.1 was and now states, “The LGBT Liaison Unit, with the approval of the Community Oriented Policing Section (COPS) Commander or their designee, shall participate in requested media-sponsored forums. These forums may include, but are not limited to, radio talk shows, television interviews, print media interviews, town meetings, press conferences and briefings.”
16. Section 4.4.2 was revised and now states, “The LGBT Liaison Unit shall notify the Public Affairs Unit of any information that needs to be disseminated regarding crime prevention initiatives and proactive police activities related to the LGBT community. The Community Oriented Policing Section (COPS) Commander, or their designee, shall approve any press releases prior to their publication.”
17. Section 4.5.1 was revised now states, “The LGBT Liaison Unit shall document all bias and hate crimes, brought to their attention, committed against the LGBT community, its individuals or businesses. This documentation shall be forwarded to the Community Oriented Policing Section (COPS) Commander and the Commander of the affected work site.”
18. Section 4.5.2 was revised and now states, “the LGBT Liaison Unit shall be responsible for submitting a monthly report to the Community Oriented Policing Section (COPS) Commander or their designee, documenting the location, date, and times of all community meetings attended; the names of any business owners met, along with the dates, time, purpose of the meeting, any incidents emerging in the LGBT community, and any other information the LGBT Liaison deems significant. The monthly report shall be due by the 7th day of the month.”
19. Section 4.5.3 was revised and now state, “The LGBT Liaison Unit shall complete a year-end report, which shall provide a comprehensive overview of the activities of the LGBT Liaison Unit; a review of any significant incidents involving the LGBT community, a summary of criminal activity impacting the LGBT community, and a plan of action for the upcoming year. This report shall be submitted to the Community Oriented Policing Section (COPS) Commander by January 31st.”
20. Section 4.5.4 states, the LGBT Annual Report shall be submitted to the Community Oriented Policing Section (COPS) Commander, the Planning and Research Unit and The Office of Professional Standards. The report shall be retained on file for five consecutive years and subsequently shredded.
21. Section 5 now includes definitions for the following: Bias and Hate Crime, Bias and Hate Crime Data, LGBT, COPS, CSD, and Intersex.