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Applicable To: All employees |
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Approval Authority: Chief George N. Turner |
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Signature: Signed by GNT |
Date Signed: 11/21/11 |
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This order summarizes revisions to existing directives and new directives. The full text to all current directives can be found on the Horizon intranet site at “http://horizon”.
The Atlanta Police Department will keep its written directives up to date and promptly notify affected employees.
3.1 Bureau, division, and section commanders will implement these changes in their commands, making sure that affected employees are notified.
4.1.1 APD.SO.11.09 Written Directive Update November 2011
1. This directive highlights the significant changes made to the written directives for October 2011.
4.2.1 APD.SOP.2131 Collection of Department Equipment
1. The directive throughout was developed in compliance with Standards of the Commission on Accreditation for Law Enforcement Agencies (CALEA) 5th Edition.
2. Section 1 was revised to include: To establish procedures for collecting equipment and property from employees separating from department employment as a result of a transfer to another city agency, retirement (including Reserve officers), disability, resignation, death, or dismissal.
3. Section 2 was revised to include: The department shall collect the equipment and property issued to individual employees who are separating from department employment before authorizing any final payment.
4. Section 3.1.1 was revised to include: They shall direct all employees separating from department employment to the process of collecting equipment and property before authorizing the issuance of the employee’s last paycheck(s), pension refund, or first pension check (City Code, Sections 6-37 (t), 6-222 (5), and 90-209).
5. Section 3.1.2 was revised to include: They shall notify the employee’s section commander when an employee is separating from department employment.
6. Section 3.3 was revised to include: Division and Section Commanders shall ensure that this directive is implemented in their respective commands.
7. Section 3.4 was revised to include: Section Commanders or his or her designee shall collect department-issued equipment and property that is not issued through the Property Control Unit or Communications Section, such as office keys, vehicle keys, gas keys, parking cards, and laptop computers, and return them to the proper places.
8. Section 3.5 was revised to include: The Property Control Unit’s Uniform Depot shall inventory and store collected department-issued equipment and property except as noted in Sections 3.4 and 3.6.
9. Section 3.6 was revised to include: The Electronic Maintenance Unit (EMU) shall inventory and store collected department-issued communications equipment.
10. Section 3.7 was revised to include: The Communications Section shall advise the Chaplain’s office when an officer dies or is killed in the line of duty.
11. Section 3.8 was revised to include: The Chaplain’s office shall inform deceased officers’ families of the arrangements to retrieve departmental equipment and property.
12. Section 3.9 was revised to include: Employee’s immediate supervisors shall retrieve any equipment or property in cases where employees are deceased or dismissed from Department employment. The disciplinary authority shall collect equipment where applicable.
13. Section 3.10 was revised to include: Employees of the department shall be held responsible for the proper handling, care, and return of all city equipment and property assigned to them. At the time of any loss or damage, the employee is required to document the circumstances of that loss or damage. If it is determined that the loss or damage is due to negligence or abuse, the employee may be required to reimburse the city for the value of the loss (See APD.SOP.2010 “Work Rules” Sec. 4.4.01c).
14. Section 3.11 was revised to include: The Atlanta Retired Police Reserve (ARPR) supervisors shall implement this directive in the reserve program.
15. Section 4.1 was revised to include: Employees separating from department employment shall notify the Personnel Services Unit at least two weeks in advance of their intended date to retire or resign and pick up a copy of the Equipment Turn-in, Form APD 217. Employees planning to enter the Atlanta Retired Police Reserve shall follow the procedure in section 4.4. Retirees with 30 or more years of service (including Reserve service) may keep their primary department - issued weapon at retirement from active duty or from the Reserve, when they leave the department under honorable circumstances. Form APD 217 shall act as verification of 30 years of service as it pertains to the retired officer keeping his or her primary issued weapon. This process shall also be noted in the PCU Armory records. A retired badge and ID card shall be exchanged for a regular issued badge and ID card on retiring from the department or leaving the Atlanta Retired Police Reserve program.
16. Section 4.1.1 was revised to include: Employees separating from the department shall turn in their department-issued equipment and property at the appropriate places: Property Control Unit (PCU), Electronic Maintenance Unit (E.M.U.), or their own work site. At each place, the employee must get a signature on the Equipment Turn-in, Form APD 217 certifying the return of the equipment and property. Equipment and property must be turned in during the business hours of the receiving unit.
17. Section 4.1.2 was revised to include: Sworn employees and civilian employees who are issued a clothing allowance shall turn in at least two full uniforms, a duty jacket, and one set of leather gear, to the Uniform Depot. In addition, these employees should turn in any additional uniform items that are in reusable condition. An investigator’s division commander may authorize the investigator to turn in only one full uniform if, due to the assignment, the investigator has only one uniform. Employees that were issued a .40 caliber weapon must return the storage container (blue/black plastic case), the gunlock, and all three magazines that were issued with the weapon, excluding officers that retire with 30 years of service or greater.
18. Section 4.2.1 was revised to include: Employees who are resigning or transferring to another city department shall address their separation letter to their section commander, who shall forward it immediately to the Personnel Services Unit.
19. Section 4.2.2 was revised to include: The Personnel Services Unit shall assign a Human Resources Specialist to conduct an exit interview, advise on benefits, and supply a copy of the Equipment Turn-in, Form APD 217.
20. Section 4.3.2 was revised to include: An employee separating from the Atlanta Police Department shall do the following:
21. Section 4.3.2 paragraph 7 was revised to include: Obtain signatures on the Equipment Turn-in, APD 217 to document steps 2, 3, 4, 5, and 6 and return the form to the Personnel Services Unit.
22. Section 4.3.1 was revised to include: An employee planning to retire shall contact the Personnel Services Unit and request an appointment with a Human Resources Specialist. The employee must bring in a certified copy of his or her birth certificate. The technician shall conduct an exit interview and refer the sworn employee to Administrative Services, Inc. or the civilian employee to Employee Benefits for information on the retirement package and other benefits.
23. Section 4.3.2 was revised to include: The Human Resources Specialist shall give the employee the Equipment Turn-in, APD 217. The employee must comply with the steps in Section 4.2.3.
24. Section 4.3.3 was revised to include: A retiring sworn employee who wants to enter the Atlanta Retired Police Reserve shall complete an “Intention to Enter Reserve” application (form APD-216). The employee shall forward this form to the Staff Inspection Unit commander.
25. Section 4.4.1 was revised to include: The Staff Inspection Unit (SIU) commander shall determine the eligibility of the applicant as in APD.SOP.2190. The SIU commander shall forward copies of any correspondence on a retiree’s membership in the Reserve to the Personnel Services Unit.
26. Section 4.4.1 paragraph 1 was revised to include: If the applicant is accepted, the SIU commander shall contact the retiree and explain his or her responsibilities in the Reserve. Prior to his or her enrollment in the Atlanta Retired Police Reserve., the retiree must complete steps 3, 4, 5, and 6 of section 4.2.3. Once accepted into the Reserve, the retiree shall bring the partially completed form APD 217 and all other department-issued equipment and property to the Atlanta Retired Police Reserve coordinator. The Reserve coordinator shall inventory the other equipment and property on the APD 217 and sign it in the Property Control signature space, indicating “Atlanta Retired Police Reserve member.” The coordinator shall document these actions in a memo and send the memo and a copy of the APD 217 to the Property Control commander. PCU shall file this documentation in the retiree’s file at the Uniform Depot. The retiree shall take the original of the APD 217 to Personnel Services, to satisfy step 7 under section 4.2.3. The coordinator shall file copies of the memo and APD 217 in the Atlanta Retired Police Reserve member’s file.
27. Section 4.4.2 was revised to include: A retiree separating from the reserve must turn in department-issued equipment and property at the direction of the SIU commander. If the separation is voluntary, the SIU commander shall give the retiree an Equipment Turn-in, Form APD 217. If the separation is not voluntary, the SIU commander shall send the retiree a “dropped from Reserve” letter and an Equipment Turn-in, Form APD 217 by certified mail, with a copy to the Personnel Services Unit. The SIU commander is responsible for collecting, then forwarding the equipment outlined on Form APD 217 to the Uniform Depot. Reserve members who retired after December 31, 2006 shall have a Form APD 217 on file at ARPR, which shall be attached to the new form and used to document the equipment and property to be turned in. If the equipment is not returned within 30 days, an incident report shall be written by the Atlanta Retired Police Reserve supervisor or coordinator listing the items not returned. The report shall describe the circumstances associated with the items not being returned as instructed. The report shall be forwarded to Central Records.
28. Section 4.5.1 was revised to include: If an employee retires due to disability, the employee’s immediate supervisor shall advise the Chaplain’s Office of the employee’s condition. During counseling, the Chaplain shall arrange the date with the employee or his or her family when the employee’s immediate supervisor shall collect the City equipment and property.
29. Section 4.5.2 was revised to include: The Chaplain shall contact the employee’s immediate supervisor to inform him or her of the date to retrieve the employee’s equipment and property.
30. Section 4.5.3 was revised to include: The employee’s immediate supervisor shall retrieve the employee’s equipment and property on the date established by the chaplain. The items then shall be returned to the Property Control and Electronic Maintenance Units The immediate supervisor must collect signatures on the disabled employee’s Equipment Turn-in, Form APD 217 after returning all equipment and property. The immediate supervisor shall then submit the Equipment Turn-in, Form APD 217 to Personnel Services.
31. Section 4.6.1 was revised to include: In the event of an employee death, the Communications Section shall advise the Chaplain’s Office of the employee’s. During counseling, the Chaplain shall arrange the date with the family when the employee’s immediate supervisor shall collect the city equipment and property.
32. Section 4.6.2 was revised to include: The Chaplain shall contact the employee’s section commander or his or her designee to inform him or her of the date to retrieve the employee’s equipment and property.
33. Section 4.6.3 was revised to include: The employee’s section commander or his or her designee shall retrieve the employee’s equipment and property on the date established by the chaplain. The items then shall be returned to the Property Control and Electronic Maintenance Units. The section commander or his or her designee must collect signatures on the deceased employee’s Equipment Turn-in, Form APD 217 after returning all equipment and property. The immediate supervisor shall then submit the Equipment Turn-in, Form APD 217 to Personnel Services.
34. Section 4.7.1 was revised to include: The disciplinary authority relieving an employee from duty shall determine the need to collect equipment. If equipment is collected, it shall be done in accordance with the APD.SOP.2020 “Disciplinary Process” section 4.10.3 (9mm pistol, .40 caliber weapons, ammunition, magazines, department issued second weapon, breast and hat badges and identification card). If the situation warrants, the Disciplinary Authority should also consider collecting the issued baton, handcuffs, OC gas canister, portable radio and any work site or vehicle keys. The disciplinary authority shall give the employee a receipt for the items that are collected.
35. Section 4.7.2 was revised to include: Employees being suspended shall have their equipment collected by the disciplinary authority in accordance with APD.SOP.2020 “Disciplinary Process”, section 4.10.2 and 4.10.3.An employee who is dismissed must turn in all department-issued equipment and property.
36. Section 4.8.1 was revised to include: If the employee is present for the Notice of Final Adverse Action, the disciplinary authority shall give them an Equipment Turn-in, Form APD 217. If the employee is not present, mail the Equipment Turn-in, Form APD 217 along with the Notice of Final Adverse Action by certified mail.
37. Section 4.8.2 was revised to include: Employees separating from the department for disciplinary reasons shall turn in department-issued equipment and property to the OPS supervisor or his or her designee. The OPS supervisor or a designee shall verify with Property Control if the separated employee has any special equipment assigned to him or her and shall itemize the equipment received from the separating employee.
38. Section 4.8.3 was revised to include: If any equipment is not returned by the separated employee, the OPS commander or his or her designee shall direct the employee to return the equipment. If the equipment is not returned within 30 days, an incident report shall be written by the OPS commander or a designee listing the items not returned. The report shall describe the circumstances associated with the items not being returned as instructed. A copy of the report shall be forwarded to Central Records.
39. Section 4.8.4 was revised to include: The OPS supervisor shall turn the equipment, property, and itemized list into Property Control.
40. Section 4.9 was revised to include: Department-owned equipment or property held as evidence shall be treated in the same manner as other evidence. When the case is adjudicated, the investigating authority shall release the property or equipment to be returned to the employee or to inventory, as appropriate.
41. Section 4.10 was revised to include: The Personnel Services Unit shall release any final paycheck(s) or pension refund or authorize pension payments only after the employee has complied with this directive and returned the properly completed Equipment Turn-in, Form APD 217, with the authorized signatures. Incomplete or unauthorized Equipment Turn-in Form APD 217 shall result in the final payments being held by the Personnel Services Unit.
42. Section 5.1 was revised to include: Department-issued equipment and property: Items issued by the department for the employee’s uses that have value and can be reissued; have security value; or represent the city’s authority. These items include, but may not be limited to weapons, ammunition and magazines, badges, identification cards, radios, pagers, battery chargers, handcuffs, cell phones, batons, OC gas, flashlight and charger, office keys, vehicle keys, gas keys, police uniforms, headgear, leather accessories, parking cards, and any others specified by the Chief of Police.
43. Equipment Return Form APD 217 was revised to include: “Years of service” in the first section of the form.
4.2.2 APD.SOP.3083 Family Violence
1. Throughout the directive was developed in compliance with Standards of the Commission on Accreditation for Law Enforcement Agencies (CALEA) 5th Edition.
2. Throughout the section the term “Will” has been changed to “Shall.”
3. Section 4.2.7 paragraph 7 was revised and now reads:
7. Shall make an arrest in all incidents where the complainant has a valid protection order. The officer shall execute such order when the subject of the order is at the location or has made contact with the complainant within a reasonable time frame and there is confirmation that the subject had been served. If the subject had not been served with the valid protection order; then the following items shall be documented:
The responding officer shall serve the subject either in writing or orally with the valid protective order (in accordance to OCGA 17-4-24); transporting the subject to a valid and safe location; and documenting all information in the assigned CAD report given by dispatch.
The officer shall also notify the issuing court that the subject had been served by giving the court the incident number that was assigned to the incident.
4. Section 4.3.3 paragraphs 3 and 4 were revised and now read:
3. When complaints of family violence are received from two or more opposing parties, the officer shall evaluate each complaint separately to attempt to determine the primary aggressor. If the officer determines that one of the parties was the primary physical aggressor, the officer shall not be required to arrest any other person believed to have committed an act of family violence during the incident (see O.C.G.A 17-4-20.1b). In determining whether a person is a primary aggressor, an officer shall consider:
a. Prior family violence involving either party;
b. The relative severity of the injuries inflicted on each person;
c. The potential for future injury; and
d. Whether one of the parties acted in self-defense.
4. Officers shall follow all related procedures that deal with Family Violence Incidents outlined in APD.SOP.5010 “Criminal Investigation Division.”
5. Section 4.7 was added and now reads: Victim Notification: Employees shall follow all notification procedures as outlined in APD.SOP 5010 “Criminal Investigation” section 4.11 (1through 6). CALEA 5th ed. standard 42.2.3
6. Section 4.9 was added and now reads: The primary investigator shall continue his or her preliminary investigation or review the investigation initiated by the first responding officer and make a determination if additional investigation is needed as set forth in APD.SOP 5010 “Criminal Investigations Division.”
4.2.3 APD.SOP.3170 Citation Book Accountability
1. This directive was revised throughout to include the CALEA 5th Edition Standards.
2. Throughout the section the term “will” has been changed to “shall.”
3. Section 3.4 was revised and now reads: Supervisors are responsible for accounting for all citation books distributed to their command, securely storing them, distributing citation books to employees within their command, and forwarding appropriate records to the Logistical Support Unit.
4. Section 3.6 was revised and now reads: The Central Records Unit is responsible for ensuring that all citations are accounted for and maintaining department copies of all citations issued or voided, including corresponding documentation. Records shall be stored at a minimum by month and section in a 15x11 7/8x5/8 brown fiber boxes in chronological order of destruction and / or retention date.
5. Section 4.1 was added and now reads: The Logistical Support Unit shall maintain inventory, distribute, and document all general arrest citation books, traffic citation books, and parking citation books purchased by the department. Logistical Support Unit shall distribute citation books to each section or unit as necessary. The Logistical Support Unit shall document the distribution of all citation books on Form APD 703: “Supply Requisition” and provide a copy of that form to Central Records. CALEA 5th Edition Standard 82.3.4 (b)
6. Section 4.2 was revised and now reads: Section and unit supervisors shall issue each sworn employee in their command general arrest, traffic, or parking citation books as appropriate. Before a citation book is issued to the employee, the supervisors shall log the first and last citation number on Form APD-022T, 022P, and 022A (Supervisor Citation Log). Moreover, the supervisor shall give the employee a copy of Form APD-021 (Citation Log) for the purpose of logging all citations issued. Supervisors shall only issue one of each type of citation book to employees. CALEA 5th Edition Standard 82.3.4 (a)
7. Sections 4.5.3, 4.5.4, 4.5.5, 4.5.6 and 4.5.7 were added and reads as following:
4.5.3 All citations must be accounted for on the Supervisor’s Citation Log Form APD-022T, 022P, 022A and the Citation Log Form APD-021. Both citation log forms must be completed legibly and copies shall be maintained at the worksite for 3 years from the last log entry date.
4.5.4 A worksite or unit shall not issue citation books to an employee without the employee providing the original copy (s) of the completed Citations Log Form APD-021. The worksite or unit shall only issue citations by the book. Worksites or units may issue citations to an employee without the Citation Log Form being returned, only if provided with a signed memorandum from the employee. This memorandum should provide an explanation of why the employee is not returning the appropriate Citation Log Form (s) and must list the citation type and number of books requested.
4.5.5 The Logistical Support Unit shall not issue citations to a unit without the section or unit providing a combination of signed memorandums and/or the original copy (s) of the completed Supervisor’s Citations Log Form APD-022T, 022P, 022A and the Citation Log Forms APD-021. The Logistical Support Unit shall only issue citations by the case. One case contains 36 General Arrest citations books, 75 parking citations books, and 36 Traffic citations books.
4.5.6 The memorandum(s) should provide an explanation of why the unit is not returning the appropriate amount of Citation Log Form (s) and must list the citation type and number of cases requested. The Logistical Support Unit shall forward all memorandums, Supervisors’ Citations Log and the Citation Log Forms to Central Records for safekeeping. CALEA 5th Edition Standard 82.3.4 (b)(c).
4.5.7 Central Records shall maintain records on all citations issued and/or voided by the Department. CALEA 5th Edition Standard 82.3.4 (c)
8. APD Forms 022T (Traffic), 022P (Parking) and 022A (Arrest) were created to replace Supervisor Citation Log APD Form 022.
4.2.6 APD.SOP.3183 Extrication Team (X-Team)
1. Throughout, the directive was developed in compliance with Standards of the Commission on Accreditation for Law Enforcement Agencies (CALEA) 5th Edition.
2. The word “will” was replaced with the word “shall” throughout the directive.
3. X-Team Report Form APD 338 was revised from a form created within the X-Team. It was assigned an APD Form number.
4. Purpose Section was revised to include: To establish guidelines for the Atlanta Police Department Extrication Team (X-Team), an on-call, multi-agency task force, specially trained and equipped to safely and efficiently remove protestors and protestor devices.
5. Policy Section was revised to include: The Atlanta Police Department seeks to safely and efficiently remove protestors from blocking or using locking devices during times of civil unrest. This goal shall be met by utilizing a group of specially trained and equipped personnel composed of the Atlanta Police Department, Atlanta Fire Rescue, and the Atlanta Department of Corrections. The X-Team shall be an on-call unit assigned to the Special Enforcement Section, Homeland Security Unit.
6. Section 4.2.3 was revised to include: X-Team shall draft an operational plan prior to being deployed. The operational plan shall list the assignment of each team member and shall be recorded on Atlanta Police Department X-Team Report (Form APD 388).
7. Section 4.3.1 was revised to include: The MFF and MAT along with the on-scene X-Team Leader shall go to the scene and stabilize the area prior to X-Team deployment. An assessment shall be made to determine if the services of the X-team shall be required. If the Team’s services are needed, the X-Team Leader shall call the team members to the scene.
8. Section 4.3.4 was revised to include: Once a reasonable time for release has expired and the X-Team Leader has determined that the scene is safe enough for the X-Team Members to safely operate their equipment or release has expired, the protestors shall be advised that they are being placed under arrest in accordance with APD.SOP.3030 “Arrest Procedures”. The Mobile Arrest Team (MAT) members shall then search the protestors and begin the arresting process. The X-Team shall be responsible for defeating the anti-arrest devices. Protestors shall be taken into custody by members of the MFF, the MAT, or primary officer(s) once they have been freed from a device.
9. Section 4.3.5 was revised to include: The MFF must remain on scene until the X-Team has safely departed the area, if the scene is a crime scene, it should be processed accordingly. The X-Team Leader and the MFF Commander should coordinate removal of debris that remains as a result of an X-Team operation. The Public Works Department may be contacted for assistance in the removal of debris when necessary.
10. Section 4.4.2 was revised to include: An after action report should be prepared on Atlanta Police Department X-Team Report (Form APD 388) by the X-Team Leader or his or her designee and forwarded up the chain-of-command by the Homeland Security Unit commander. A copy of the report shall be provided to the Atlanta Police Training Academy, the Office of Professional Standards and the Planning and Research/Accreditation Unit.
4.2.7 APD.SOP. 4041 Helicopter Unit
1. Throughout, the directive was revised in compliance with Standards of the Commission on Accreditation for Law Enforcement Agencies (CALEA) 5th Edition.
2. The term “will” was replaced with “shall.”
3. Section 3.2.7 was revised and now reads: Reviewing all daily/monthly reports submitted by subordinates for accuracy, completeness and conformity to departmental policy, FARs, State and Federal laws.
4. Section 4.1.1.2 was revised and now reads: Have logged a minimum of 500 flight hours as an aircrew member in an Atlanta Police Department aircraft. The requirement of 500 flight hours may be reduced by the unit commander, based upon the commander’s discretion regarding the review of applicant’s previous flight experience.
5. Section 4.12.1 was revised and now reads: The Helicopter Unit shall not medically airlift, with the exception of departmental employees, without prior approval from the Chief of Police.
6. Section 4.13.1 was revised and now reads: SWAT requests for service and emergency calls for service (natural disaster relief/evacuation, etc.) shall, when practical, be flown in accordance with FARs-H-8083-21. In the event the mission/mission profile is not specifically addressed in the above-mentioned manual, the Pilot in Command shall review any documents or field manuals that would offer specific guidance on how to safely conduct and complete the mission. The Department of Defense Field Manuals is another good source of information for guidance on how to safely conduct and complete a mission other than standard flight profiles. Under no circumstances shall the operating limitations of the aircraft be intentionally exceeded without prior approval from the unit commander.
7. Section 5.6 was revised to add the definition of “FAR” and now reads: FAR-The Federal Aviation Regulations, or FARs, are rules prescribed by the Federal Aviation Administration (FAA) governing all aviation activities in the United States.
8. Section 5.7 was revised to add the definition of “FAA” and now reads: FAA-The Federal Aviation Administration (FAA) is an agency of the United States Department of Transportation with authority to regulate and oversee all aspects of civil aviation in the U.S. (National Airworthiness Authority).
4.2.8 APD.SOP.5050 Cyber Crimes
1. Throughout, the directive was developed in compliance with Standards of the Commission on Accreditation for Law Enforcement Agencies (CALEA) 5th Edition.
2. Policy Section was revised to include: The Cyber Crimes Squad shall assist other units in the investigation of any crime that involves the use of computers, enhance investigations where computers are a factor in the crime, preserve the integrity of seized computer evidence, and provide expert testimony in court.
3. Section 3.2 was revised to include: The Special Enforcement Section commander shall be responsible for the procurement of technical forensic laboratory and investigative equipment needed by the Cyber Crimes Squad, and shall be responsible for the selection of unit members.
4. Section 3.3 was revised to include: The Homeland Security Unit commander shall implement this directive.
5. Section 3.4 was revised to include: Cyber Crimes Squad investigators shall be a liaison with the Federal Cyber Crimes Taskforce and provide support to department investigations to include but not limited to the following: computer-related criminal investigations; child pornography; preparation of search warrants for electronic media; on-site support for the execution of search warrants; and initial review of electronic media in situations that are beyond the capabilities of the case investigator.
6. Section 3.5 was revised to include: Employees shall follow this directive when coming into contact with computer-related crimes or evidence.
7. Section 4.1.1 paragraph 2 was revised to include: Investigation of any criminal activity may produce electronic evidence. Computers and related evidence range from the mainframe computer, to the pocket-sized personal data assistant, External Drives, DVD, CD, or the smallest electronic chip device. Images, audio, text, and other data on these media are easily altered or destroyed.
8. Section 4.1.2 was revised to include: Answering the following questions shall assist in determining the role of the computer in the crime:
9. Section 4.1.2 paragraph 2 was revised to include: Is the computer system a tool of the offense? For example: Was the system actively used by the defendant to commit the offense? Were factitious IDs or other counterfeit documents prepared using the computer, scanner, and color printer?
10. Section 4.1.3 paragraph 4 was revised to include: Where shall the search be conducted?
11. Section 4.1.3 paragraph 4c was revised to include: Considering the incredible storage capacities of computers, how shall experts search this data in an efficient and timely manner?
12. Section 4.2.1 was revised to include: During normal business hours, requests for assistance shall be routed to the Homeland Security Unit commander or his or her designee.
13. Section 4.2.1 paragraph 1 was revised to include: Requests shall be handled according to priority, and Cyber Crimes Squad availability. A response protocol shall be developed and followed by the Cyber Crimes Squad.
14. Section 4.2.1 paragraph 2 was added and states: The Homeland Security Unit shall provide after hours contact information for the Cyber Crimes Squad investigator to the Communications Section. The unit commander or his or her designee must authorize compensatory time or overtime for after hours work by the Cyber Crime Squad.
15. Section 4.2.3 was added and states: The unit commander or his or her designee can authorize other responses, as warranted by circumstances.
16. Section 4.2.4 was revised to include: Cyber Crimes Squad members shall not usually respond to assist with routine seizures of computer evidence where systems are powered off and not networked.
17. Section 4.3.1 was revised to include: When Cyber Crimes Squad members respond to scenes to assist with computer related evidence, they shall have final authority on the handling, collection, and preservation of such evidence.
18. Section 4.3.3 paragraph 1 was revised to include: Before handling or moving any equipment, officers shall contact an investigator. Photograph or videotape the equipment in its original position, including any information displayed on any monitors or output devices.
19. Section 4.3.3 paragraph 2 was revised to include: Do not remove any external memory devices, CD, DVD from any drives. All software, disks, external memory devices and manuals in the area of the equipment being recovered shall also be collected.
20. Section 4.3.3 paragraph 3 was revised to include: Leave the non-networked equipment on and unplug the power source only from the back of the equipment. Once the power is disconnected, all wires and connections shall be labeled so that they can be reconnected later exactly as they were found.
21. Section 4.5.1 paragraph 4 was revised to include: If a computer is determined to be evidence, the officer should immediately ascertain if a wireless router is present on the scene and if so any phone, cat 5, Ethernet or other data transfer cable should be removed from the router unless the target computer is part of a network that when disconnected would have detrimental effect on normal operating processes of a business.
22. Section 4.5.1 paragraph 5 was revised to include: Leave USB devices plugged in and conduct a soft shutdown on the computer, which is shutting down the computer under software control, without removing power from the system.
23. Section 4.5.2 paragraph 2c was revised to include: Photograph, diagram and label the back of computer components with existing connections.
24. Section 4.5.2 paragraph 3 was revised to include: Label all connectors and cable ends to allow reassembly as needed.
25. Section 4.5.3 paragraph 3 was revised to include: All umbilical devices connected to the computer being recovered, such as mouse, printers, monitors, scanners, etc., should be recovered as well.
26. Section 4.6.1 was revised to include: Wireless Communication Devices – Cell Phones, Pads, and Tablets.
27. Section 4.6.1 paragraph 1 was revised to include: Potential Evidence Contained in Wireless Communication Devices:
28. Section 4.6.1 paragraph 1k was revised to include: E-mail and Internet access information.
29. Section 4.6.1 paragraph 2 was revised to include: “On and Off Rule.”
30. Section 4.6.1 paragraph 2 section a(3) was revised to include: Notify Cyber Crimes Squad personnel immediately, if you suspect critical information is on a phone that you did not turn off. Cyber Crimes Squad personnel shall advise the requesting officer how to obtain the proper warrant or waivers, and shall attempt to recover the data from the phone prior to being turned into property. The phone should be secured in a “faraday” bag, or placed in an area where it cannot receive radio signals until the phone is examined.
31. Section 4.6.1 paragraph 2 section b (3) was revised to include: If an expert is unavailable, USE A DIFFERENT TELEPHONE and contact 1-800-LAWBUST (a 24 hour service provided by the wireless telephone industry).
33. Section 4.6.5 paragraph 2 was added to include: E-mail software adds the rest of the header information as it is processed. Officers responding and collecting e-mail evidence shall collect the Internet e-mail Header information. This information is vital to tracing e-mails. If the responding officer isn’t sure how to collect this information, they should contact Cyber Crimes Squad investigators.
4.2.9 APD.SOP.7034 Weed and Seed
1. Section 4.7 was revised and now reads: Employees assigned to the Weed and Seed Unit will either wear plain clothes or will wear black BDU pants and long or short sleeve t-shirts with the department approved black mesh vest that clearly and readily identifies the employee as a police officer. A metal breast name tag or an embroidered name tag will be worn on the right breast side of the jumpsuit, jacket or the department approved black mesh vest. The Weed and Seed Unit shall comply with the guidelines as described in APD.SOP.2130 “Dress Code.” The section commander may authorize other uniforms based on a particular assignment or detail.
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